Event Management

What if I don’t know what I want?

Baringer & Associates will consult with you and offer several options based on the purpose of your event. From an intimate setting for just a few business colleagues to large conferences with simultaneous activities, we can provide alternatives from which you can choose – alternatives that will be original, enjoyable and memorable. We will work with you to tailor your event to your budget, your purpose, and your personality. Baringer & Associates will make your event planning hassle-free by providing you with competent professionals who know how to plan events of any size – from careful menu selection and reservation management to the use of the most effective room set-up that will get results.

But what about managing the details on the day of the event?

We understand that planning is just not enough. Most clients who come to us have been the victims of Murphy’s Law too often in the past. When Baringer & Associates works with you, we take on our responsibility from start to finish. We not only plan professional events; we also manage them so that your time is spent enjoying your own event and interacting with your clients, customers or employees.

What types of clients do you plan for?

Our services are tailored to corporations, businesses, associations and community organizations, regardless of size. They are comprehensive in nature and can include complete organization of meetings, seminars, conferences, trade shows, dinner parties, grand openings, business retreats, and special events. Specific tasks can include invitation and RSVP management service, theme development, room arrangements, audio-visual and other equipment acquisition, menu selection, entertainment, advertising and publicity. Customized services are also available, depending on your needs.

Services

Baringer & Associates provides a comprehensive range of services including the following :

Corporate Events/Association Events

Baringer & Associates is a full-service event planning and public relations company, specializing in corporate functions and association events throughout New York State. We will work closely with you to stage an event that maximizes the achievement of your goals. Creating extraordinary events is our signature. We have planned exceptional events for clients who have entertained customers, sales representatives, members and employees from across the United States as well as Japan, Korea, Sweden, Canada and Belgium. Baringer & Associates has the professional training and experience to manage all aspects of your corporate or association event, with the primary goal of improving your relationships with associates, customers and employees.

Event Sponsorships, Advertising, and Media Buys

Event sponsorship offers a company exposure to a qualified consumer, while reinforcing the corporate message and brand. Baringer & Associates develops event sponsorships which complement your event and meet the marketing and branding goals of the sponsor. We have secured event sponsorships from national accounts as well as local companies. We coordinate with media outlets to maximize an event media budget, always seeking to negotiate the best price and placement for advertising. Our goal is to promote your event to the appropriate demographic, while creating recognition and sales opportunities for sponsors.  Baringer & Associates will also manage advertising sales, content and design of your event or convention program.

Special Events/Celebrations/Galas

We create custom event themes that maximize our clients’ goals and objectives, while working within their budget. We continuously research available event products and maintain positive working relationships with vendors throughout the United States. Our design team is known for creating warmth, atmosphere, and excitement at our events by combining a variety of experiences for the attendee. We take a unique and refreshing approach to each event, regardless of size. We pride ourselves on our work ethic and our ability to create innovative solutions for your event.

Promotions and Public Relations

Your message defines you. Baringer & Associates provides public relations services for all special events, grand openings, and product promotions. Our services include annual public relations plans, development of press kits, coordination of media relations and press conferences, speech writing, development of your message, and coordination of your promotional materials. We have experience developing a message for corporations, schools, politicians, community organizations, and foundations. We will assist you in developing a clear, concise theme that best epitomizes the message you seek to communicate.

Specific Services

Event Sponsorships
Media Buys/Event Advertising
Corporate/Client Events
Association Events
VIP Concierge Service
Destination Management
Event Themes
Trade Show Management
Menu Design and Catering
Music/Entertainment
Tents/Tables/Chairs/Linens
Decorating/Floral Arrangements
Parking Personnel
Tour Scheduling
Photography/Video
Advertising/Publicity
Invitation Lists
Scheduling of Dignitaries
Invitation Design and Printing

Corporate Gifts
Room Layout and Design
Publicity/ Promotions
Product Launches/ Premieres
Personal Celebrations
Invitation/RSVP Management
Program Agendas
Speech Writing
Brochure Design and Printing
Hotel Accommodations
Transportation/Limousines
Incentive Management
Motivational Speakers
Fund-raising Promos
Security
Audio/Visual Equipment
Event Mementos
Vendor negotiations
Traffic Management/Permits

Event Management

What if I don’t know what I want?

Baringer & Associates will consult with you and offer several options based on the purpose of your event. From an intimate setting for just a few business colleagues to large conferences with simultaneous activities, we can provide alternatives from which you can choose – alternatives that will be original, enjoyable and memorable. We will work with you to tailor your event to your budget, your purpose, and your personality. Baringer & Associates will make your event planning hassle-free by providing you with competent professionals who know how to plan events of any size – from careful menu selection and reservation management to the use of the most effective room set-up that will get results.

But what about managing the details on the day of the event?

We understand that planning is just not enough. Most clients who come to us have been the victims of Murphy’s Law too often in the past. When Baringer & Associates works with you, we take on our responsibility from start to finish. We not only plan professional events; we also manage them so that your time is spent enjoying your own event and interacting with your clients, customers or employees.

What types of clients do you plan for?

Our services are tailored to corporations, businesses, associations and community organizations, regardless of size. They are comprehensive in nature and can include complete organization of meetings, seminars, conferences, trade shows, dinner parties, grand openings, business retreats, and special events. Specific tasks can include invitation and RSVP management service, theme development, room arrangements, audio-visual and other equipment acquisition, menu selection, entertainment, advertising and publicity. Customized services are also available, depending on your needs.

About us

Maureen Ryan Baringer

President, Baringer & Associates, LLC
Fayetteville, NY, Cortland, NY,  Albany, NY

Maureen Ryan Baringer has over twenty five years experience planning and promoting special events, and a stellar reputation for her management, promotional, and organizational skills. She originates from Upstate New York, having grown up in the Adirondack Region of New York State. Maureen attended the State University College at Cortland where she received a bachelors degree in Recreation Management. She worked for a city recreation department planning events for several years. In her previous role as Executive Director of her local Chamber of Commerce, she worked to promote many corporations and businesses. Maureen, combined the knowledge and experience gained from those positions, and opened Baringer & Associates, LLC in 1995, fulfilling her vision to manage her own corporate events planning company. She has planned corporate events, conferences, and trade shows throughout New York State for the past eighteen years, coordinating with clients from across the United States and several international locations. She is a respected authority on the events planning industry and has spoken to many groups on topics related to the field. Baringer has also consulted with businesses and organizations throughout New York State who seek her expertise on how to better plan and promote their special events. Maureen also believes in mentoring the next generation. She taught an Events Planning course at Ithaca College where she planned a major special event with her students each semester. She has served as a member of the Homer Central School District Board of Education and the SUNY Cortland College Council.

 

 

Linda Martin

Associate, Fayetteville, NY 

Linda brings exceptional organizational skills to her work at Baringer & Associates.  She has experience with event planning, fundraising, exhibit sales and sponsorship acquisition.  Linda recently coordinated all aspects of an event in Syracuse that was a success on all levels and raised substantial funds. Linda prides herself on her attention to detail and the ability to synchronize the many facets of event planning and promotions.  She is a graduate of Bryant & Stratton College and has years of experience coordinating audio visual services for events.

 

 

 

Amy Lalla

Associate, Cortland, NY

Amy Lalla is an extremely artistic person who has a flair for creating simple elegance at her events. She holds a degree in Advertising and Design from Cazenovia College. She was employed for many years as a Graphic Artist at Marietta Corporation. Her event planning experience includes, designing invitations and media packages, to planning an entire wedding from start to finish. Amy has developed the concepts and art work for many themed events with Baringer & Associates, LLC. She also created and designed the new logo and web page for their new Upstate NY Events division. Amy is an award winning artist who is known throughout New York State for her design work.

 

 

 

Robin Pinto

Associate, Albany, NY

Robin Pinto has been an event planner in the Capital District of New York State for 15 years, most recently as Director of Special Event Sales and Marketing for the numerous properties of Mallozzi’s in Schenectady, NY. During her career she has been an education coordinator and meeting planner for a large trade association, run a 600 seat restaurant and large event venue and has coordinated over one thousand weddings and special events. She received an Award of Excellence from National Multiple Sclerosis Society in 2005 for her work in her field. She consults for several event management companies and writes for numerous industry magazines.

 

 

News

Centerstate Corporation for Economic Opportunity recognizes Baringer & Associates, LLC as an Economic Champion. (October 2012)

New York State Speech-Language-Hearing Association contracts with Baringer & Associates for management of their 2012 Annual Convention.  (September 2011)

Baringer & Associates chosen to manage events, logistics, and VIP Concierge for IBM Smarter Cities Challenge in Syracuse.  Baringer & Associates is one of 25 Event Planning firms in the world selected by IBM to coordinate the Syracuse project. (June 2011)

Baringer & Associates opened a new office in Syracuse to better serve their clients. Visit them at The White House, 7030 East Genesee St. Fayetteville, NY.May 2011

Baringer & Associates was named the Lead Sales Agency by the United States Bowling Congress to coordinate sponsorships and event promotional collateral for the Women’s Bowling Championship coming to Syracuse April 7, 2011 through July 2, 2011. (10/10)

Baringer & Associates, LLC admitted to Syracuse Executives Association (posted 4/28/08)
Baringer & Associates, LLC has been admitted to membership in the prestigious Syracuse Executives Association. The Association is a business networking group comprised of an influential body of business executives whose circle of contacts is often able to open otherwise closed business doors.

Baringer & Associates President, Maureen Baringer speaks at Ithaca College Women in Business Luncheon (posted 4/28/08)
The Ithaca College School of Business asked Maureen Baringer to attend their first Women In Business Luncheon held on April 24. Baringer was asked to mentor students at the luncheon and to speak on the one piece of advice she would recommend to women entering the business world.Baringer advised those in attendance, that the best accessory they could ever wear is confidence. She advised that we spend too much time worrying about the right earrings, the right shoes and other cosmetic issues when it is confidence (not arrogance) that will draw people to us and provide success in the business world. She advised the students to engage people by sincerely focusing on them with eye contact, developing a connection, and following through on conversation topics.
Baringer & Associates, LLC joins Meeting Planners International
Baringer & Associates has joined Meeting Planners International (MPI). MPI is the meeting and events industry’s largest and most global community with 23,000 members worldwide. Baringer & Associates, LLC is a member of the MPI Northeastern New York Chapter based out of Albany.
Baringer & Associates, LLC Opens Upstate NY Events Division
Maureen Baringer, president of Baringer & Associates LLC recently announced a new division of her company. “Upstate New York Events” opened as a division of Baringer & Associates, LLC. The division will provide networking, educational, and promotional opportunities for businesses, professionals, and college programs related to the events industry throughout Upstate New York.

Upstate New York Events will maintain chapters and host networking events in five regions of Upstate New York. The regions are Northern New York (Lake Placid), Eastern New York (Albany), Central New York (Syracuse), Western New York (Rochester), and the Southern/Finger Lakes Region (Ithaca). A major conference and trade show will be held in Central New York each year. One day educational seminars related to the events industry will also be held in each region.

Upstate New York Events will host an online networking site to connect and promote businesses, college programs, and not-for-profit groups all related to the events industry in Upstate New York. The Web site will go live in January at www.upstatenyevents.com and will have superior search engine listings for maximum visibility. Members will have an opportunity to promote their products and services and a link to their Web sites from the upstatenyevents.com Web site. There will be an opportunity for advertising on the site and a calendar of member events. An online blog will be created for members to share their event experiences. Online newsletters focused on the upstate events industry will be published each month. The Web site will serve as an international resource for all businesses and products related to the events industry in Upstate New York. An active referral service to promote members to businesses and groups who are hosting events in the Upstate New York region will be managed through the Web site.

There has been frustration in the events industry regarding networking and promotional opportunities,” Baringer said. “Many of the professional networking groups related to the events industry are affiliated with downstate metropolitan areas. Upstate businesses found that they were paying dues to international groups whose meetings and resources were all downstate. The events industry is growing rapidly upstate and we have many unique businesses and resources to promote. Our goal is to provide convenient locations for everyone involved in this industry upstate to connect, learn, and ultimately increase their business and professional opportunities. Our networking opportunities will be innovative, informative, and inviting!”

Upstate New York Events will also work closely with college recreation leadership and hospitality programs. Organization of student chapters in each region will be promoted. Scholarships will also be provided to students who are studying in the field. Students will receive reduced rates for all programs run through Upstate New York Events. The Web site will maintain a current listing of internship and job opportunities in the field.

Portfolio

We are proud to have worked with :

• New York State Speech-Language-Hearing Association
• McMahon/Ryan Child Advocacy Center
• Central New York Nursery & Landscape Association
• IBM Smarter Cities Challenge
• United States Bowling Congress
• Jim and Juli Boeheim Foundation
• Mohawk Global Logistics
• CalSource, Inc.
• CNY Blooms Flower & Garden Show
• Togg Jr. Race Association
• Bread Run for Schools
• Clear Path for Veterans
• Contemporary Personnel Staffing
• S & C Property Solutions
• Tully Ag Center
• NY Family Business Center
• Skidmore College-Bryan Friends of Presidents Event
• Wireless Business Group
• Landmasters Group, Inc.
• Upstate NY Events Expo
• McNeil & Company, Inc.
• Barden Homes
• SUNY Cortland Alumni Association
• Edward Jones Investments
• Buckbee Mears Cortland
• Cortland Cable Company
• Paul Bunyan Products Inc.
• Governor George Pataki
• Lieutenant Governor Mary Donohue
• Cortland Federal Credit Union
• Family Counseling Services of Cortland County
• Cortland County Republican Committee
• Tompkins County Republican Committee
• John Ryan, Esquire
• American Express Financial Advisor’s
• Honorable William Ames
• Assemblyman Gary Finch
• Tompkins Trust Company
• Renaissance OB/GYN
• W.P. Carey/Dave Marvin
• Traditions at the Links/Wood Retirement
• Tully School Board Candidates
• Vesp/Asmussen Wedding
• Empire Interpreting Service, LLC
• Parts Plus
• Bobby Murcer, YES Network
• Renaissance Del Monte Lodge Hotel Resort & Spa
• Ambrosia Restaurant
• Sodexho at Ithaca College
• Hope Lake Lodge Resort & Indoor Waterpark
• RIT Inn & Conference Center
• Alliance Bank
• Howard Mills Senate Campaign
• Sheridan’s Jewelry
• Syracuse Stars
• Catholic Charities of Cortland County
• City of Cortland Youth Bureau
• Assemblyman Dan Fessenden
• Paleontological Research Institution
• Greek Peak Resorts, Inc.
• Tompkins Cortland Community College Foundation
• Cortland County IDA/BDC
• SUNY Research Foundation, Albany
• Senate Candidate Rick Lazio
• Ameriprise Financial
• Dairy Development International
• Museum of the Earth
• Dr. Wayne Cotie
• Cortland Memorial Foundation
• Homer School District Foundation
• Cortland Reparatory Theatre
• Ithaca College
• Haley Family
• District 8 Little League Foundation
• Bowers & Company CPAs
• Cortland County Chamber of Commerce
• The Desmond
• Crowne Plaza Resort & Golf Club Lake Placid
• Birch Hill Catering

Testimonials

“Baringer & Associates took us through a transition year with the Basket Ball when we were starting the Jim and Juli Boeheim Foundation. They went above and beyond to ensure that every detail was taken care of. The event was a success on all levels, due to the work ethic and professionalism of Baringer & Associates!”

Jim and Juli Boeheim
Jim and Juli Boeheim Foundation

“Baringer & Associates  were an integral part of the 2011 USBC Women’s Championship’s in Syracuse, New York. Their professionalism and dedication to the 88 day event will raise the bar for tournament cities in the future.  Maureen Baringer was the driving force behind acquiring an official corporate sponsor of the event, a major sponsorship that we could not have been more pleased with.

         Keith Glanz
         United States Bowling Congress

“Baringer & Associates did a phenomenal job  managing our exhibit hall sales.   With a small staff we do not have the resources to focus the time and attention  Baringer & Associates provided  our vendors.  Using their services  freed us to concentrate on other aspects of our  annual convention, while they secured new vendors, sponsors, and in-kind donations for us.

        Kathy Febraio, CAE
        Executive Director
NYS Speech-Language-Hearing Association

“Maureen is a well organized motivator and a real pleasure to work with. She can be trusted to do the right thing whenever a tough call needs to be made. We are lucky to have her as our team leader! Maureen knows her business well which makes the process a lot easier on everyone she works with. We look forward to many more years of continued growth and success.”

Paul Gualtieri
CNY Blooms Syracuse Flower &
Garden Show Committee
President, Landscapes East, Inc.

“Thank you for your efforts in planning the inaugural Diamond Dinner. As you know, this being the first time for this event, it presented its own set of unique circumstances that required major efforts on your part.”

“We appreciate your efforts in helping to locate a speaker (Bobby Murcer), obtaining the help of volunteers for the night of the event, securing “in kind” sponsorships from the media, technology coordinators and others that helped make the event a success.”

“I am sure that without your involvement this event would not have attained the level of success that was achieved.”

Michael G. D’Avirro, CPA
Partner, Bowers & Company, CPA’s PLLC
Founding Sponsor Diamond Dinner
Syracuse, NY

“As Director of the Great New York State Fair, you can imagine the parties we have hosted and the parties that I have been invited to. I can say without doubt, that the event Baringer & Associates planned for Dan McNeil of McNeil and Company, Inc. was the best party I have attended in a very long while and one I couldn’t stop talking about for days.”

“I can’t tell you how impressed I was with the total presentation-right down to how the food was prepared and how fresh it always looked. Food platters always seemed filled as if no one was eating, although I and everyone else were eating non-stop.”

“Their attitude and execution is what sets them apart and what I think makes Baringer & Associates the best events planner in the business.”

Peter Cappuccilli, Jr.,
Director, Great New York State Fair
Syracuse, NY

“Thank you for all you did to make “Finch Day” at Greek Peak the great success that it was. Your attention to detail and great skill as an event organizer was very evident.”

With kindest regards,

Gary D. Finch
Member of New York State Assembly
Albany, NY

“Baringer & Associates really has the connections to get the best of everything to put an event together that is superior to any in this area. I sure would recommend their services to anyone planning an event.”

Charles A. Gibson, Proprietor
The Manor House
29 Tompkins St.
Cortland, N.Y.

“It is with great pleasure that I recommend Baringer & Associates Event Planning Services.”

“As the President of a design & marketing firm, Communique D & M Inc., our clients have many event functions that help to achieve their marketing and development goals. A creative, well planned event, is critical to our clients success. At Baringer & Associates they take care of everything. From event concept to completion and every step in-between they are able to provide a level of professionalism that achieves my clients objectives, in fact often times exceeds those objectives.”

“Without hesitation Baringer & Associates will be the company we call upon for all of our clients event needs.”

Laurie Linn
President, Communique D & M Inc.
Ithaca, NY